Free Call Sheet Template for Video Production

Free call sheet template for video and film shoots. Crew, cast, locations, weather, emergency contacts. Download the PDF or run live call sheets inside Prolog.

A call sheet is the single document that aligns every person on a shoot day. It covers who is where, when they are expected, what they are shooting, and what happens if plans change.

This free template gives you a clean, crew-ready starting point. Use it as-is for smaller projects, or lift the structure into your own shoot-day workflow.

What is inside

• Shoot date, general call, meal break and wrap times
• Location block with address, parking, hospital and emergency contacts
• Cast and crew call times with department, role, contact, and call location
• Scene schedule: scene number, description, cast, pages, notes
• Weather, sunrise/sunset, and safety notes

How to use it

1. Fill in project, date and location at the top of the sheet.
2. Add every crew and cast member with their personal call time and role.
3. List the scenes you plan to shoot in order, with pages and any cast involved.
4. Review weather, parking and hospital info the day before and update if conditions change.
5. Distribute by 18:00 the day prior so everyone has it on their phone before call time.

Frequently asked

What is a call sheet?

A call sheet is a one-page production document distributed to every cast and crew member before a shoot day. It lists call times, locations, scenes, contacts and safety information.

When should I send the call sheet?

Industry standard is the night before the shoot, typically by 18:00. That gives crew enough time to plan travel and raise issues.

Do I need a call sheet for a one-person shoot?

Even for small crews a short call sheet is useful for clients, freelancers joining on the day, and your own records. Prolog keeps a lightweight version for every shoot automatically.